Clublender Rental Policy
Clublender (“we”, “our” or “Clublender”) hereby agrees to rent golf clubs or other golfing equipment to you in accordance with these Rental Guidelines. You may select products to rent at clublender.com and choose your designated delivery location.
To reserve golf clubs, customers must first enter information consisting of personal information such as name, address, home phone number, contact number while at your destination, email, and in some instances, a password. Customer’s personal information is held in a secure database and is not distributed or sold to any third party. Customer credit card information is entered into a secure protected site when paying for an actual rental or rental package.
General Reservation Policy
The customer must first complete a customer information section on our website or present the same information over the phone with a Clublender representative. Additionally, the customer must have a valid credit card to reserve equipment with Clublender and must enter their credit card information on the secure reservation form on our website or provide their credit card information to a Clublender representative over the phone. Reservations may be made up to 1 year in advance of the rental date.
Clublender requires first-time customers to furnish a photograph or scan of a valid driver’s license or other government-issued identification document (a passport, for example) in order for Clublender to confirm the customer’s identity. If the customer refuses to furnish this evidence, Clublender may cancel and refund the customer’s order, regardless of how soon the customer’s requested playing date is. If a returning customer had provided an image of an ID that is now expired, Clublender may require a new image of a different, unexpired government-issued ID.
Shipment of Equipment
We reserve the right to ship the equipment through whatever method (UPS, FedEx, freight, or otherwise) we deem appropriate for a given order. The pricing provided by our website takes into account various elements of an order, including, but not limited to, the base rental cost, any applicable order discounts, shipping origin, shipping destination, delivery timing during the week, and any need for expedition. In part due to the inherent complexity of pricing calculations, we do not guarantee that pricing quoted by the website will be identical to pricing provided in response to inquiries via phone, chat, email or other communication.
Bulk Order Pricing (i.e., Pricing for Order of Nine or More Sets)
Orders of nine or more sets are eligible for a 10% discount (the “bulk discount”). Please note that this discount is applicable to the base rental price, which will include some or, in certain cases, all of the cost of shipping. The bulk discount will not typically apply to any shipping surcharges.
As with any other order, with bulk orders we do not guarantee that pricing quoted by the website will be identical to pricing that we quote over phone, chat, email, or any other form of communication.
Return of Equipment for Non-Bulk Orders (i.e., for Orders of Eight or Fewer Sets)
When the customer is returning the clubs to Clublender, i.e., performing the “return drop-off” through a golf course pro shop, hotel front desk, or other intermediary that is not the shipping partner itself, the customer must leave the equipment with the appropriate golf course or hotel representative by 8pm local time on the last day of the Rental Period (the “return drop-off deadline”). When the customer is performing the return drop-off via UPS (or other shipping partner as indicated on the provided return label), the customer must leave the equipment with a representative at a UPS store (or at the appropriate shipping partner’s location) by 12pm local time on the day following the last day of the Rental Period (also the “return drop-off deadline”). Any equipment that the customer rents should be returned in its original packaging, typically a duffel bag or box, with the individual head covers replaced to encourage the safe return of the equipment.
The included duffel bag or shipping box is intended to be used for return shipping, and is not the customer’s to keep. If Clublender uses a travel bag for the shipment and it is not returned, the customer will be charged the full value of the bag.
When the customer is performing the return drop-off with a golf course or hotel, the customer must make a note of the first name of the person with whom he or she is leaving the equipment and provide that information to Clublender should Clublender request such information. When the customer is performing the return drop-off via a shipping partner, he or she must obtain a receipt and be willing to present a clear photograph or scan of it to Clublender should Clublender request such an image.
Clublender may help facilitate the exchange, but getting the equipment to the shipping partner is the responsibility of the customer. Please learn more about late fees in the “Late, Lost, or Stolen Equipment” section.
Return of Equipment for Bulk Orders ()
Clublender will provide the customer with any relevant return labels, bills of lading, or other documentation necessary for the return of the equipment. Any equipment that the customer rents should be returned in its original packaging, typically one or more large boxes in the case of a bulk order, with the individual head covers replaced to encourage the safe return of the equipment.
The included shipping box(es) is intended to be used for return shipping, and is not the customer’s to keep. If Clublender uses a box for the shipment and it is not returned, the customer will be charged the full value of the box.
The customer must make sure that the relevant shipping partner, typically UPS or a freight company, has the equipment by the end of the day after the last day of the rental period. If Clublender is unable to confirm possession of the equipment by the intended handler by 6pm in the timezone of the rental on that day following the last day of the rental period, then it will consider the return of the equipment to be late.
Late, Lost, or Stolen Equipment
Clublender will consider any equipment that the customer has not dropped off by the “return drop-off deadline” (in the case of a non-bulk order) or by 6pm on the day following the last day of the event (in the case of a bulk order) to be late. The customer must contact Clublender to inform Clublender of having made a return drop-off or exchange more than 24 hours past the deadline.
In the case of a non-bulk order, if the equipment has not been dropped off with the appropriate party within 24 hours of the deadline, Clublender will attempt to “capture” (i.e., charge) the amount of the pre-authorization hold it had placed on the credit card that the customer used to perform the rental through Clublender and reserves the right to attempt to charge whatever remaining value of equipment it deems to still be in possession of the customer.
In the case of a bulk order, if the equipment has not been dropped off with the appropriate party within 24 hours of the deadline, Clublender may attempt to charge the credit card on file for the amount of the remaining value of the equipment in possession of the customer less the amount of the deposit that Clublender will have already taken at the time of the initial transaction, unless Clublender has agreed to a late return drop-off by the customer and to not place or to postpone this charge.
To calculate the value of the equipment, Clublender reserves the right to use any value up to the manufacturer’s suggested retail price for each item. A choice to delay or postpone the hold will be at Clublender’s sole discretion.
Clublender may also charge late fees up to the time that the equipment is back in its possession. Clublender will calculate late charges as the cost that the customer would have incurred for the additional days had the equipment been in the customer’s possession as part of a rental; Clublender will not apply to this calculation any discounts that might have been applied to the original rental. Clublender will also exclude from this reimbursement any charges for damaged or lost clubs, which value is to be determined at Clublender’s sole discretion.
If the customer has not returned the equipment within 48 hours of the return drop-off deadline, Clublender may consider the equipment stolen and file a police report in accordance with this consideration.
If a customer has reported clubs lost, stolen or lost due to fire, the customer will nonetheless be responsible for payment to Clublender for the full replacement value of the clubs. Here, too, Clublender reserves the right to charge any value up to the manufacturer’s suggested retail price for each item in the customer’s possession, and Clublender may consider the equipment stolen and file a police report in accordance with this consideration.
If lost or stolen clubs are back in Clublender’s possession within two weeks of the return drop-off deadline, Clublender will refund the replacement value, less any late charges, that had been charged to the customer. Clublender will calculate late charges as described in the paragraph above.
Cancellation Policy for Non-Bulk Orders (i.e., for Orders of Four or Fewer Sets)
Cancellations may be made at any time before the actual start of the rental period, but the customer must give at least seven days’ notice prior to the start of the rental period to receive a full refund. Cancellations made with at least seven days’ advance notice will not be charged any penalties and the full rental charge will be refunded to the customer’s credit card. If fewer than seven days’ notice, but greater than 72 hours, is given, the customer will be given his or her choice of a credit equivalent to the original amount charged for their reservation, which he or she can use for future reservations for one full year from the cancellation date, or an immediate 40% refund on the original amount charged for his or her reservation. Cash refunds will not be given. The customer must call Clublender with his or her cancellation at (323) 405-4463 or send an email with his or her cancellation to firstname.lastname@example.org. Cancellations made within 72 hours of the Rental Period will not be refunded.
If the customer decides to reduce the number of sets in the order, then the refund policy outlined above will apply to the sets excluded from the final order.
Before the sets making up a bulk order can be reserved, Clublender requires a 20% deposit. This deposit is separate from the payment itself and Clublender will hold onto this deposit until it receives the equipment back from the customer and assesses potential damage to or loss of equipment. The customer may pay for the equipment at the same time that he or she pays the deposit or at any point between paying the deposit and three days from that time. Clublender will calculate the deposit on the non-discounted cost of the order, but will not include any shipping surcharges or sales taxes as part of this deposit calculation.
If the order is being placed within the month, and the customer has opted to pay only the deposit, the customer has three days within which to complete and pay for the order before the sets are made available again. For orders placed more than 30 days in advance, the customer has seven days within which to complete and pay for the order before the clubs are made available again. Clublender will send the customer an email reminder the day before the clubs will be made available again.
Once full payment has been made on bulk orders, cancellations made with at least 14 days’ advance notice will be refunded 50% of the original amount charged, and cancellations made with at least seven days’ advance notice will be refunded 25% of the original amount charged. If fewer than seven days’ notice is given, a refund will not be provided. The customer must call Clublender with his or her cancellation at (323) 405-4463 or send an email with his or her cancellation request to email@example.com.
If the customer decides to reduce the number of sets in the order, then the refund policy outlined above will apply to the sets excluded from the final order.
Clublender will furnish the customer with a list of replacement costs for the various items included in the customer’s order. Clublender reserves the right to charge up to the full Manufacturer’s Suggested Retail Price for any damaged or unreturned item, and to do so as soon as noon PT on the day following the last day of the rental period. If the total amount of damaged or unreturned goods exceeds the 20% deposit that Clublender has taken, then Clublender may charge the difference in the amounts to the card on file.
If Clublender charges for an unreturned item that it then receives back from the customer within 14 days of the last day of the rental period, Clublender will release to the customer’s card the amount it had held or charged for that equipment less any late fees. Clublender will calculate these late fees in the manner outlined in the “Late, Lost, Stolen, or Damaged Equipment” section below, i.e., as the cost that the customer would have incurred for the additional days had the equipment been in the customer’s possession as part of a rental; Clublender will not apply to this calculation any discounts (including the bulk discount) that might have been applied to the original rental. Clublender will also exclude from this reimbursement any charges for damaged or lost clubs.
Please learn more about returns of equipment for bulk orders in the “Returns” section below.
Deliveries will be fulfilled through Clublender’s shipping partners, which may change from time to time and the selection of which will be at Clublender’s discretion. Clublender aims to have clubs to the customer the day before the start of the Rental Period.
In case of a shipping delay that is the direct result of Clublender’s not having given the customer’s equipment to one of its shipping partners with the lead time described as necessary on our Transit page, Clublender will either offer a replacement, if possible through another shipment, or a full refund, if timing does not allow for a re-shipment. If the customer would like the equipment despite the delay, the Rental Period will be adjusted to begin once the clubs arrive, and the customer will be reimbursed for the missed portion of his or her rental period. Moreover, if the customer needs to rent equipment at the course as a result of not having a Clublender rental on-time, the customer may request reimbursement for a rental at the course during that period before which the Clublender equipment arrives; to be eligible for this type of reimbursement, the customer needs to provide Clublender with an image of the relevant receipt from the golf course.
In case of a shipping delay in which the shipping carrier has had the equipment in its possession with sufficient time to fulfill the delivery, Clublender will refund the cost of the marginal portion of the rental the customer cannot use. For example, if the customer will not have the equipment in time for his or her first day of play during a three-day rental period, Clublender will reimburse the customer for the cost of his or her third rental day.
Clublender will provide the customer with any relevant return labels or, in the case of bulk orders, bills of lading. Any equipment that the customer rents should be returned in its original packaging, typically a duffel bag or box for non-bulk orders, or large box(es) in the case of bulk orders.
The included duffel bag(s) or shipping box(es) is intended to be used for return shipping, and is not the customer’s to keep. If Clublender uses a travel bag for the shipment and it is not returned, the customer will be charged the full value of the bag.
In the case of a non-bulk order, the customer must leave Clublender’s equipment with the hotel, golf course, or UPS affiliate on the last day of play or by noon local time on the following day. If Clublender is unable to confirm possession of the equipment by the intended handler (hotel, golf course, or UPS affiliate) by that time, then it reserves the right to charge the un-discounted additional-day price for whatever equipment the customer has rented. In the case of a bulk order, the customer must make sure that either UPS or the freight carrier has the equipment by the day after the event. Clublender may help facilitate the exchange, but getting the equipment to the shipping partner is the responsibility of the customer.
We reserve the right to charge the full retail value of the rental equipment if we have not received a notification of possession by the intended handler by noon local time on the second day following the last playing date in the case of a non-bulk order, or by 5pm in the timezone of the event on the first day following the last playing date in the case of a bulk order.
Receipt of Order and Liability
Upon receipt of the order, the customer will bear responsibility for the equipment delivered.
The customer acknowledges that a Secure Shipping Address is highly recommended. A “Secure Shipping Address” means a location where an individual can physically receive order(s). In the event that an unsecure shipping address is provided, Clublender does not bear liability for orders left unattended.
The customer will be held liable until the package is shipped back to Clublender and shows up in the carrier’s possession. If the package does not show up as tracked with the carrier, the customer will be liable for the cost to replace the gear, or the late fees once the package begins to track with the carrier. Clublender recommends dropping off the order at a staffed drop point and securing a receipt as proof.
Rental Equipment Damage: Your Responsibility
You hereby understand that while the golf equipment is in your possession, YOU ARE SOLELY RESPONSIBLE FOR THE EQUIPMENT RENTED TO YOU. You are to use the golf equipment for its intended recreational use only and not for any other reason. You shall not remove, alter, disfigure or cover up any numbering, lettering, barcode or insignia displayed upon the equipment, and shall see that the equipment is not subjected to careless, unusually or needlessly rough usage. You must return the equipment to us in the same condition as delivered, ordinary wear and tear resulting from proper use thereof alone excepted. YOU AGREE TO NOT USE ANY OF THESE CLUBS TO HIT OUT OF NON-PLAYING AREAS OR DESERT TERRAIN. Customer must accept the Rental Policy during checkout.
The rental or purchase of our equipment requires the customer to supply us with complete, accurate and current credit card information for a valid credit card of which the customer is the authorized owner. We do not accept prepaid credit or debit cards. By completing the checkout process, you authorize us or our agent to bill your credit card the applicable rental and retail fees, any and all applicable taxes and shipping surcharges, and any other charges you may incur in connection with your use of our service or website. The applicable rental fees will be charged to your credit card on the date your rental or purchase is initiated. Additional fees will be charged when deemed necessary (i.e., when clubs are not returned on time or are returned damaged). You also authorize us to place a pre-authorization hold on your credit card before any equipment is shipped to you. We outline the amount(s) of these hold(s) below.
- Failure to return the rental equipment: You are obligated to return the equipment to Clublender. Your failure to return the equipment to Clublender for any reason, including if the equipment was lost or stolen, may result in Clublender charging your credit card the full amount of the manufacturer’s suggested retail price (plus applicable sales tax) for the equipment, in addition to any charges for the Rental Period. For any unreturned iron head cover, Clublender may charge up to $10. Clublender also reserves the right to file a police report against you or any other party, and you hereby waive all claims against Clublender for any consequences resulting from Clublender making such a report.
- Condition of rental equipment upon return: You are obligated to return the rental equipment to Clublender in the same condition, normal wear and tear from proper use excepted, as Clublender rented it to you. If you fail to do so, Clublender may charge your credit card a sum sufficient to fully restore the equipment to its condition at the start of the Rental Period. The amount Clublender charges for these repairs shall be in Clublender’s sole discretion and may include applicable sales tax. Such charges shall not, however, exceed the manufacturer’s suggested retail price for the damaged equipment.
When the customer is renting equipment using a credit card, Clublender will place a pre-authorization hold on the card before shipping the equipment. The amount of the hold will be $150 if the customer is renting four or fewer sets, subsets (for example, a set of irons separate from a full set), or single clubs (for example, a driver separate from a full set). Clublender considers each full set or subset as one unit, not as the number of component clubs in the set, for the sake of this calculation. The amount of the hold will be $400 if the customer is renting between five and eight full sets, subsets, single clubs, or combinations thereof. If Clublender is unable to place a hold of the relevant amount on the customer-provided credit card before shipping the equipment, Clublender may cancel the order and issue a full refund.
The Rental Period is defined as that period of time, which shall be no less than one (1) day, for which you have reserved to rent golf equipment from us. The Rental Period shall commence in the morning on the day of your rental and shall terminate in the evening on that same day (unless your reservation is for multiple days, in which event, it shall terminate in the evening on the final day of your Rental Period).
Extension of Rental Period
If at any time after 8:00 pm (local time) the day prior to the Rental Period you wish to extend the Rental Period, you may do so only by calling Clublender customer service at . Pricing for the extension is subject to availability, and is only available via telephone inquiry.
Bodily Injury or Damage to Equipment
The customer renting golf clubs from Clublender agrees to pay for any damage to the clubs they are renting that Clublender does not consider normal wear and tear. Normal wear and tear to the clubs includes (but is not exclusive to) scratches on the bottom of the club head, tee marks on the club head, and grip wear. Clubs will be inspected by a Clublender representative prior to the rental delivery. Clublender suggests that the customer inspect the clubs upon receipt, mentioning any perceived damage to Clublender in writing, via email, before playing with the clubs in order that the customer not be charged for loss or damage not caused by his or her use of the clubs.
Upon return of the clubs, the customer is responsible for reporting any damage to the clubs. Failure to report damage to the clubs will result in the customer’s credit card being charged an amount equivalent to the replacement or pre-rental condition repair cost. The amount charged to the customer’s credit card will be at the discretion of Clublender; however, Clublender will advise the customer of the charge prior to the customer’s credit card being charged. The customer will not be charged for damages due to factory defects. All clubs suspected of having factory defects will be inspected by Clublender personnel prior to any charges being assessed to the customer.
Clublender will not be responsible for non-accidental damage beyond normal wear and tear, or loss due to theft, force of nature, or fire. The customer agrees to indemnify and save harmless Clublender from any claim, including but not limited to claims relating to bodily injury or property damage. Clublender will not be held responsible for any damage or bodily injury incurred upon anything or anyone by the rental clubs.
Clublender reserves the right to charge up to the retail price at the time of the manufacturer’s product release for lost or damaged equipment. Please keep in mind the pictures provided below are examples of situations in which we may charge for the necessary replacement/repair costs, however, Clublender reserves the right to charge the necessary amount even if damages present on clubs are not identical to damages displayed in the pictures.
Here is an example of a returned driver head for which we will by default charge the equipment’s full replacement cost:
The dent and the crack independently require the removal of the equipment from circulation to other customers.
The gouge and scratches present on the 3-wood club head, as well as the paint chips on both the 3-wood and driver head, do not match the condition in which the clubs were pre-booking and require removal from circulation to other customers.
Clublender will from time to time offer promotion codes to individuals, groups of individuals, and companies which the customer can submit on the Clublender website upon checkout.
In no event shall Clublender be liable to the customer for any amount exceeding the rental fee.